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Sr. Financial Coordinator - CTS

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Posted : Wednesday, July 17, 2024 04:59 AM

MPHI is a Michigan-based and nationally engaged, non-profit public health institute.
We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today! Title: Sr.
Financial Coordinator – CTS $65,000 - $75,000 / Posted Thru: 12-14-23 Location: Hybrid - Okemos, MI Office Purpose: Serves as a Sr.
Financial Coordinator to the Center for Technology Solutions (CTS) within MPHI.
Duties include financial strategic planning, serving as the financial expert supporting the programmatic work being completed, overseeing multiple budgets, budget preparation, monitoring expenditures, generating internal and external invoices, analyzing accounts, and creating financial projections, producing financial reports, and performing a variety of accounting/financial related tasks.
This position will track spending trends, provide cost projections, and effectively create budgets, amendments, and cost analysis.
This position requires an advanced knowledge of the financial policies, procedures, and regulations, and requires the employee to exercise considerable independent judgment to select proper courses of financial action.
Additionally, this position supports cost reimbursement, hourly and fixed price work.
Duties and Responsibilities: Financial Leadership Serve as the strategic financial leader for CTS.
Monitor and evaluate program financial and organizational performance to assess efficiency and effectiveness.
Summarize financial data setting forth current, long-term financial trends, and measurable economic influences pertinent to the status of programs.
Meet with clients regarding financial and contractual oversight.
Provide clients and program directors/staff with information on allowable expenditures, flow down regulations, special conditions, restrictions, etc.
Business Development / Creating Budgets & Contracts Manage proposal review, processing, and tracking.
Develop budgets and budget narratives for new projects and amend current project budgets as needed for staff across the program.
Develop, initiate, maintain, and update funder agreements for projects awarded.
Develop and track subcontracts, contracts, Letters of Agreement, and Facility Agreements and communicates directly with subcontractors and vendors when necessary.
Provide expertise in writing grants related to budget narratives.
Assist with contract negotiations i.
e.
, cost reimbursement, fixed, hourly, time/materials.
Assist as necessary with Letters of Support/Letters of Commitment, and brief proposals; review and understanding of RFP’s budget requirements; attend proposal meetings as necessary; work directly with Project Leaders, Coordinators and Directors in development of budget and budget narrative; submit to G/C Administrator for review; enter budget into online system.
Upon award, work directly with G/C Administrator on execution of necessary documents, project and budget set up in SAP.
Develop and monitor Sub-recipient agreements in collaboration with Project Leads, Funders, and Central F/C.
Assist in the project development process including new projects, amendments, and revisions to current project contracts.
Communicate and work directly with central Grants/Contracts Administrator and Manager through language change requests and specific financial reporting requirements.
Work directly with Project Leaders in development and submission of project budgets.
Financial Analysis, Tracking & Reporting Conduct financial analysis for current and future project expenses on an ongoing basis.
Perform account analysis and reconciliation for all accounts and communicate directly with the Finance Manager and CTS Director on any identified issue.
Keep track of employee salary status, projected staff hours and provide salary reports for cost comparison with the loss of employees and with new hire rates.
Process internal and external billings and track balances.
Prepare quarterly Journal Voucher’s for all IT prepaid expenses including software maintenance, hardware maintenance, memberships, subscriptions, etc.
Use, design, and adjust customized reports (i.
e.
, time tracking, project and program position, staff FTEs), to meet the needs of the staff team, projects, and central administration.
Generate forecasting reports for different project types (i.
e.
, cost-reimbursement, hourly, fixed price) Research, prepare and verify a variety of financial data to provide information, strategies, and recommendations on accounts.
Review financial reports and ensure allocated funds meet grant and contract requirements.
Identify and investigate inaccuracies within project accounts and works with staff to correct inaccuracies.
Maintain records, prepare reports, and compose correspondence relative to the work.
Complete quarterly reports for program discretionary accounts.
Enter information or oversee entering information into the State of Michigan EgRAMS system for all new projects and revise as necessary per MDHHS (Michigan Department of Health and Human Services) amendments.
Project reviews for close out.
CTS Program Collaboration Guide regular meetings with the director and CTS staff to report budget status, analyze costs, project future expenditures, and minimize lapse funding.
Communicate with CTS team on financial policies and procedures as needed/required.
Oversee CTS accounts payable/receivable, employee travel reimbursements/advances, purchase orders, and subcontractor payments and ensures timely submission to the Finance & Contracts office for payment.
Meet regularly with Program Director, Associate Director, Project Leaders, and Project Staff (if necessary) for project reviews and expense projections and budget monitoring.
Provide budget training and guidance to Project Coordinators/Leaders/Managers and existing leaders on unique, funder requested, budgeting processes.
MPHI Compliance Serve as a financial liaison to MPHI Finance & Contracts office.
Ensure compliance with MPHI financial policies and procedures.
Ensure project leads comply with MPHI financial policies and procedures.
Act as liaison with MPHI Central Payroll staff to ensure compliance with special requests and accurate time entry for all program staff.
Maintain a high level of professionalism and integrity; treat program information as confidential.
Maintain experience and proven proficiency in Microsoft Office Suite applications.
Has a commitment to and uses MPHI Core Values in action and coaches' team to understand them.
Maintain a positive, strong, credible, professional, and interpersonal relationship with all parties relevant to MPHI projects and always represents the best interest of MPHI.
Other duties as assigned.
Qualifications/Requirements Education: Possession of a bachelor’s degree in accounting or finance required.
Advance degree preferred.
Experience: A minimum of five years related and progressively more challenging practical and leadership experience in accounts payable, budget compliance, financial projections, record keeping, financial report preparation or an equivalent combination of education and experience.
Substantial experience working in financial and/or general accounting practices.
Advanced proficiency in Microsoft Office Excel required.
Important Skills and Characteristics: Knowledge of principles of cost accounting /accounting principles.
Knowledge of fiscal and program planning and budgeting.
Knowledge of financial data sources and reporting.
Knowledge of fiscal management principles and practices.
Knowledge of the principles and practices of financial analysis.
Knowledge of problems in fiscal and program planning and operation.
Ability to perform technical fiscal work involving program development and program planning and implementation.
Ability to quickly assimilate a variety of oral and written data, to analyze facts and draw logical conclusions.
Ability to collect and interpret information, apply criteria, and make recommendations.
Ability to communicate effectively.
Strong analytical skills.
Ability to apply systems thinking to financial solutions.
Must have strong organization skills, focused attention to detail, accuracy, and efficiency.
Accuracy working with data and numbers.
A high level of ethics, personal integrity, and dedication.
Ability to be flexible in a fast-moving environment.
Professional and diplomatic communication skills.
Creativity, flexibility to changing deadlines when possible.
Provide the program with a knowledgeable resource.
Ability to work as a member of a team is also important.
Demonstrated ability to respond to changing priorities with attention to detail.
Self-motivated and a team player, with good work ethics.
Strong critical thinking skills.
Work Environment and Physical Requirements: Standard office environment.
May require valid vehicle operator’s license where needed to perform duties of the position.
RESPONSIBILITY FOR THE WORK OF OTHERS: Provides leadership to team and occasionally leads projects.
IMPACT ON PROJECTS, SERVICES AND OPERATIONS: The Sr.
Financial Coordinator will interact daily with MPHI staff and programs, clients, potential clients, vendors, etc.
It is important that this person always present themselves in a professional manner to retain MPHI’s reputation.
The Sr.
Financial Coordinator will assist with maintaining many different financial transactions within CTS and providing leadership to team members and project deliverables.
The accuracy and validity of accounting records is dependent on this position’s ability to be accountable and perform their duties.
REQUIRED COMMUNICATION Contact Person/Group Frequency Purpose MPHI CTS Director Daily Financial Tasks/Assignments MPHI Finance Manager Daily Financial Tasks/Assignments Other CTS staff As needed Financial Tasks/Assignments F&C staff As needed Financial Tasks/Assignments Clients/Subcontractors As needed Financial Tasks/Assignments “For purposes of employment standards, this classification is “Non-Exempt” from overtime under the provisions of the Fair Labor Standards Act.
” MPHI works with you to promote health for everyone.
Together, we will build a world where tomorrow is healthier than today! MPHI is an EEO/AA employer that participates with e-verify.

• Phone : NA

• Location : Okemos, MI

• Post ID: 9005436963


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