Payables Accountant - Lansing Center

LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY *POSITION TITLE: Payables Accountant* DEPARTMENT/SECTION: Finance *POSITION REPORTS DIRECTLY TO: *Accounting Manager *LOCATION: *Lansing Center *POSITION SUPERVISES: Not Applicable* *STATUS: *Full-time, Non-Exempt *COMPENSATION*: Salary *JOB SUMMARY:* The Payables Accountant is responsible for accurate and expedient processing of general ledger, inventory reconciliation, accounts payable check disbursement, bank reconciliations, purchase orders and payables.
The Payables Accountant assists with the finance operations of the Lansing Entertainment and Public Facilities Authority and all LEPFA managed and sponsored entities and events including processing of monthly sales tax, accounts payable, deposit preparation, processing of annual 1099 documentation, purchasing, box office, unclaimed property, event settlements, and participates in LEPFA’s annual audit.
*ESSENTIAL ROLES & RESPONSIBILITIES:* 1.
Assists with the accurate preparation, review and processing of accounts payable invoices.
2.
Assist in the creation and maintenance of the financial booking and records to ensure that required documentation is compiled in accordance with the Generally Accepted Accounting Principles (GAAP), LEPFA policies and procedures and State and Federal laws.
3.
Assists in preparation of the LEPFA budgets including verification of proper coding of departmental expenses to ensure accurate accounting and provide sufficient data for planning.
4.
Adheres to LEPFA financial and purchasing policies to ensure compliance with LEPFA financial guidelines.
5.
Participates in LEPFA’s annual audits as assigned.
6.
Responsible for the accurate preparation of event settlements.
7.
Participates in employee committees and meetings.
8.
Assists with LEPFA purchasing procedures to ensure compliance with LEPFA purchasing policies.
9.
Assists in maintaining standard operating procedures for the financial accountability of all LEPFA facilities, and LEPFA produced events.
10.
Responsible for assisting with Box Office functions as assigned.
11.
Responsible for accurate and efficient handling of cash and credit card transactions.
12.
Balances cash drawer to ticket allotment and provides an accurate account of tickets sold.
13.
Assists in stocking, assigning and collecting cash drawers; as well as conducting periodic audits of cash tills and change banks and verifying balances.
14.
Responsible for following customer event guidelines and accurately selling tickets, passes or credentials for admission.
15.
Compiles and maintains data for monthly reports.
16.
Assists in providing a safe environment free of harassment for department employees and ensure compliance with all applicable OSHA standards and local, state and federal laws including the Family Medical Leave Act and American with Disabilities Act of 1990.
17.
Attendance and/or travel may be required for job related meetings or events held off site.
18.
Retrieves information and prepares reports on organizational and departmental activity.
19.
Review and recommend to Accounting Manager, finance equipment, materials and services.
20.
Participates in and provides support services for special events sponsored by LEPFA 21.
Position requires irregular schedules, including evenings, weekends and holidays.
The performance of work assignments may not be directly related to job specifications.
Adjustments of shifts, breaks, etc.
may be required upon short notice.
22.
Maintains accurate departmental and organizational financial records, logs, and reports.
23.
Assists in preparation of LEPFA budgets including verification of proper coding of expense to ensure accurate accounting and provide sufficient data for planning.
24.
Knowledge of all LEPFA administrative policies, applicable Collective Bargaining Agreements, procedures, rules, safety rules fire regulations, procedures and programs as well as the same for the Finance Department.
25.
Knowledge of bookkeeping and accounting principles, purchasing practices and associated systems and procedures.
26.
Maintains financial security by establishing internal controls.
27.
Knowledge of all LEPFA administrative policies, procedures, rules, safety rules fire regulations, procedures and programs as well as the same for the Finance department.
28.
Performs other duties as assigned.
*MARGINAL ROLES & RESPONSIBILITIES:* 1.
Maintains an understanding of current and proposed fiscal federal, state, and local legislation.
2.
Familiarity with the Greater Lansing Region for improved client and guest service.
3.
Responsible for researching new innovations, improvements in procedures, and developments to improve efficiency, levels of service, performance, and reduction in costs.
*QUALIFICATIONS & requirements:* The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: *1.
* *Education & Experience:* · Graduation from an accredited two (2) year college or university with an Associate’s degree in business administration, accounting, or related field.
· Experience in the accounting field may be substituted at the rate of two (2) years of experience for each year of college.
· Minimum of two (2) years in an accounting or finance facilities related operation, or combination of equivalent experience derived from a convention center, stadium or other public assembly facility.
*2.
* *Skills:* * Ability to positively interact with others in a courteous, cooperative and professional manner.
* Ability to maintain and service ATM machines.
* Knowledge of accounting operations.
* Ability to count cash accurately * Ability to reconcile cash to sales.
* Exceptional interpersonal skills * Clear and organized work habits * Ability to develop and process computerized departmental activity financial reports * Ability to use computerized business application and/or accounting software * Team cooperation * Professional positive attitude and demeanor * Positive public image * Consistent and timely attendance * Ability to work independently * Ability to perform detail work involving written or numeric data * Ability to make arithmetical calculations rapidly and accurately * Effective verbal, listening and written communication skills in the English Language * Ability to establish goals and meet deadlines * Decision making skills * Knowledge of bookkeeping and accounting principles * Knowledge of purchasing practices, procedures and associated systems * Computer skills including knowledge of all Office Suite programs * Computer accounting systems and skills including knowledge of Sage programs, specifically Sage 100 * Ability to process and verify customer credit references as necessary.
* Ability to create and maintain accurate files/records * Ability to maintain adequate inventory of supplies and equipment * Ability to develop, collect, maintain and analyze accurate records, logs, reports and data * Working knowledge and utilization of GAAP * Enthusiastic advocate of LEPFA * Ability to be flexible * Ability to exercise radio and phone etiquette *3.
* *Psychological/Mental/Physical Requirements:* * Ability to maintain confidentiality * High attention to detail and accuracy * Ability to perform under pressure * Ability to handle multiple tasks simultaneously * Ability to speak clearly and professionally * Ability to listen carefully * Ability to project a cheerful presence, regardless of possible internal and external pressures.
* Ability to communicate, understand and carry out directions and instructions * Ability focus on a computer monitor for extended periods of time * Operate a keyboard * Ability to lift 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.
* Ability to stand or walk for long periods of time * Occasional driving requires valid Michigan Operators License to perform job related tasks * Frequent bending, twisting, kneeling, lifting and reaching * Occasional squatting and climbing * Ability to operate a calculator * Hand dexterity * Ability to climb stairs * Ability to sit for extended periods of time * Work in a busy environment, with multiple people, noises, smells, and distractions * Ability to withstand heights *5.
* *Environmental Requirements:* * Ability to withstand performance of job functions in inclement and adverse weather conditions and elements.
* Subject to cold, ice, snow, heat, rain, dust, noise fumes, food allergens, wet floors, water, cleaning agents, outdoor and environmental allergens.
* Must be able to safely perform work related tasks in/on a golf course setting.
This job description should not be interpreted as all inclusive.
It is intended to identify the major responsibilities and requirements of the job.
The incumbents may be requested to perform job-related responsibilities, special projects, duties and tasks other than those stated on this job description.
Received By: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Updated: 7/10/2023 (previously Accounts Analyst Administrator) Job Type: Full-time Pay: $42,000.
00 - $45,000.
00 per year Benefits: * Dental insurance * Disability insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Professional development assistance * Tuition reimbursement * Vision insurance Experience level: * 2 years Physical setting: * Office Schedule: * 8 hour shift * Monday to Friday Work Location: In person