Payroll Administrator

Description Under the direct supervision of the Director of Financial Services, is responsible for the biweekly payroll.
The duties also include scheduling special pays such as longevity and sick payouts; determining eligibility; and incorporating special pays into the bi-weekly payroll.
The Payroll Administrator is primarily responsible for finding and correcting payroll data entry errors; researching payroll tax questions; testing payroll software upgrades and new programs and resolving payroll software malfunctions.
Provide training and back up support for timesheet entry personnel.
Monthly, quarterly, and year-end reports required by Federal, State, and other agencies, including W-2s and retirement reports, are prepared by the Payroll Administrator.
This position serves as the MUNIS payroll function leader.
Essential Functions 1) Receives times cards from County departments after data entry and balancing have been performed.
Performs timesheet entry and balancing of timesheets cards for several small County Departments and occasionally for selected larger departments.
2) Prepares special pay, including longevity, sick leave payments, per diem, retirement, and salary adjustments.
Enters unusual exceptions, reconciles key payroll balances, sets parameters, and process pay runs.
Verifies special pay, salary adjustments, retirement deductions, garnishments, levies, and other types of compensation and deductions.
3) Runs payroll edit report, balances, and ensures accuracy of payroll.
Runs vacation andsick leave accumulations, and creates check and direct deposit print files.
4) Verifies withholdings and creates wire forms for Treasurer’s Office subject to review and approval of the Director of Financial Services.
Requests monthly wire for State withholding.
5) Enters tax information to spreadsheet for quarterly 941 reporting.
Reconciles with software and creates 941 reports.
6) Runs payroll related reports as needed and balances to excel spreadsheet.
Researches and rectifies any balance errors.
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7) Creates and submits quarterly reports to governmental agencies.
8) Enters changes to W-4 elections.
9) Trains and provides back-up support for timesheet entry personnel.
Provides technical assistance and troubleshoots for system problems relating to payroll processing.
10) Responds to employee payroll inquiries, including wage assignments, levies, garnishments, accruals, change of address, timesheet discrepancies and other deductions.
11) Calculates and distributes wage verification forms, garnishments documents and related reports.
Maintains withholding records.
12) Notifies Treasurer’s Office to stop payment and reissue payroll checks as needed.
13) Tests new releases and attends software training.
14) Balances yearly and quarterly reports for W-2s for mailing.
Manage requests to replace W-2s upon request through the year.
15) Processes garnishments and calculates maximum legal deductions and levies within time constraints.
16) Calculate County’s payroll based monthly liabilities as requested.
17) Must stay current with federal and state payroll regulations and ensure that County payroll system is in compliance with all requirements.
18) Works closely with HR Employee Data Analyst.
19) Prepares and reports Judges monthly and annual information to State and Retirement vendor.
20) Compile and prepare payroll remittances for Accounts Payable.
21) Resolve returned ACH notices from Treasurer’s Office.
22) Process pay runs in urgent situations, outside of the bi-weekly pay runs.
23) Must have an analytical mind with good math skills, excellent attention to detail and strong communication skills.
Other Functions: 1.
None listed.
An employee in this position may be called upon to do any or all of the above tasks.
(These examples do not include all of the tasks which the employee may be expected to perform.
) Employment Qualifications Education: Associate’s degree in Accounting with Bachelor’s degree preferred.
Experience: Three to five years of payroll administration with progressively more responsibility in payroll software systems.
(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description.
The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria) Requirements and Working Conditions Working Conditions: This position works in an indoor environment.
There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.
This position is required to travel for meetings and appointments.
Physical Requirements: This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
This position’s physical requirements require periodic stamina in climbing, balancing, twisting, bending, stooping/crouching, squatting, kneeling, crawling, grasping, handling, and pinching.
This position’s physical requirements require regular stamina in standing, walking, traversing, lifting, carrying, pushing, pulling, and reaching.
This position’s physical requirements require continuous stamina in sitting, typing, and enduring repetitive movements of the wrists, hands or fingers.
This position performs light work requiring the ability to exert 20 pounds or less of force in the physical requirements above.
This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
This position requires the ability to communicate and respond to inquiries both in person and over the phone.
This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
This position requires the ability to handle varying and often high levels of stress.
(This job requires the ability to perform the essential functions contained in this description.
These include, but are not limited to, the requirements listed above.
Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.
) January 27, 2022 MC 7 This position is benefited and is subject to the Managerial Confidential group manual.
Ingham County offers a wide range of benefits to support you in your career.