Deputy Treasurer

*DEPUTY TREASURER* *SUMMARY* Responsible for bi-weekly payroll processing, city tax mailings and collections, and daily bank deposits.
Acts as treasurer in City Treasurer's absence, with capabilities of performing all tasks within the said department.
*SUPERVISION RECEIVED* Work is performed under the general direction of the Finance Director/Treasurer.
Routine assignments are to be carried out independently, according to established procedures and techniques.
*SUPERVISION EXERCISED* Supervision is exercised over the Accounting Clerks, in the absence of the City Treasurer.
*RESPONSIBILITIES AND ESSENTIAL DUTIES AND FUNCTIONS* 1.
Assume the duties of the City Treasurer in that Official's absence.
2.
Act as secretary to the City Treasurer, answer telephone, type and file general correspondence.
3.
Bi-weekly payroll processing 4.
Assist City Treasurer in preparation of annual budget.
5.
Assist City Treasurer in preparation of annual audit.
6.
Perform daily cashiering functions.
7.
Prepare and maintain tax rolls, tax bills, collections and disbursements journals, and other related work.
8.
Postpaid tax receipts to database, and county collection journals.
9.
Transmit monies collected to other taxing units.
10.
Compile delinquent tax rolls and enforce collections.
11.
Balance tax rolls, collections and disbursements in a timely manner.
12.
Prepare special assessment rolls and billings.
Post payments accordingly.
13.
Prepare "Jeopardy Assessment Affidavits", filing of documents, collections and discharge procedures.
14.
Monitor daily cash balances in bank accounts for investment purposes.
15.
Act as Traffic Bureau agent, and perform all related work.
16.
Coordinate and develop procedures to better the performance of the Treasurer's Dept.
17.
Possess understanding and general knowledge of all tasks of the Accounting, Payroll, and Utility departments, to act as backup Accounting Clerk in case of emergency, and/or give direction as needed.
18.
Handle telephone and counter inquiries, provide information and/or refer to proper person.
19.
To efficiently accommodate customers in the absence of personnel primarily assigned to duties or during peak activity seasons in specific areas of the General Office, must be able to perform general office duties as assigned.
a.
Perform cashiering functions, process mail receipts, answer telephones, mail claims checks, File claims checks, Enter vendor numbers, O.
P.
file maintenance & entry, Title searches, post tax receipts, W/S clerk routine calls, Nonpayment shut off inquiries, issue solicitors permits, answer inquiries regarding elections and voter registration, complete purchase orders, complete water and sewer work orders, answer general inquiries regarding assessor's property records, assist with mailings, make Board of Review appointments.
*ESSENTIAL FUNCTIONS, QUALIFICATIONS AND KNOWLEDGES, SKILLS AND * *ABILITIES FOR EMPLOYMENT* All of the following functions, qualifications, knowledge, skills, abilities (KSA's) and duties are essential.
An employee in this class, upon appointment, should have the equivalent of the following: *Reasonable knowledge* of basic accounting/bookkeeping practices to process and account for payments accurately.
*Reasonable knowledge *in operating computers and standard office machines to compute and prepare documents.
*Human relations skills* in dealing with the general public and fellow employees *Ability* to reason and process numbers effectively *Ability* to type and data input a minimum of 40 wpm *Able to* see, hear, and stand or sit in one spot for long periods of time, moving arms, hands, back and entire body *Required training* Bachelors of Accounting or similar is preferred; Associates degree or college level accounting courses may be considered.
*Required experience* of at least three years of related work, preferably in a municipal setting.
Job Type: Full-time Pay: $20.
93 - $25.
14 per hour Benefits: * Dental insurance * Disability insurance * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Experience: * GAAP: 3 years (Preferred) Work Location: In person