Deputy Treasurer

*DEPUTY TREASURER* *Supervised By: *Treasurer and Chief Deputy Treasurer *Supervises: *No supervisory responsibility *Position Summary:* Under the supervision of the Treasurer and Chief Deputy Treasurer, collects money for delinquent property taxes, computes and prepares delinquent tax statements, provides information regarding tax matters to the public, issues dog licenses, collects fees and prepares dog license renewal applications, certifies tax deeds, conducts tax searches and performs a variety of other activities related to processing and maintaining tax records.
*Essential Job Functions:* An employee in this position may be called upon to do any or all of the following essential functions.
These examples do not include all of the duties, which the employee may be expected to perform.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
1.
Provides information by telephone and in person to taxpayers, banks, real estate personnel, title companies, attorneys and other interested parties concerning the tax status of properties within the county.
Explains and clarifies the tax collection process to the public, county officials and others as needed.
2.
Assists customers by researching the tax status of property, providing the name on the tax roll, taxes paid or due, and amount required for payoff.
Examines and verifies property descriptions and previous assessed value, special assessments and millage rates.
Sends notices and updates returns.
3.
Processes the receipt of current tax collections by receipting in the county’s financial software program.
Prepares necessary journal entry memo requests for bi-monthly distribution to the county and to the state as mandated.
Posts disbursements for Accounting.
4.
Collects money for delinquent taxes and posts to appropriate accounts.
Maintains tax roll ledgers and tax receipts.
5.
Performs the month-end reconciliation of the delinquent taxes against the general ledger.
6.
Prepares Tax Certification on Warranty Deeds and other legal documents that warrant or convey an interest in property.
7.
Processes and maintains drain assessments by verifying the assessments to the summary spreadsheet.
Prepares letters for drain at large billings and forms to other units of government for current tax collections.
8.
Monitors active bankruptcy cases in the county that involve a property tax liability in order to protect the county against potential tax loss.
Files claims for delinquent property taxes as necessary.
9.
Balances deposits of funds received from various county departments to transmittal advices.
10.
Processes all county cash receipts and department transmittal advices in the financial software program.
Prepares daily cash out reports and receipt of daily tax and dog license revenue.
11.
Balances the cash drawer, separating receipts into funds for banking purposes.
12.
Issues and renews dog licenses by entering all necessary information into the licensing software.
Verifies the accuracy of all dog information, including the expiration date of the rabies vaccination.
Prints and mails renewal notices to dog owners.
Prepares Dog Statistics reports for Animal Control.
Prepares Delinquent License reports in order for Animal Control Officers to pursue.
Performs daily file maintenance to the dog program.
Edits data in the dog licensing software.
13.
Notifies local assessors of address correction documentation as received by the USPS.
14.
Certifies plats by examining, reading and drawing legal descriptions to identify parent parcel for the Certification of Property Tax for the Treasurer’s signature before recording with the Register of Deeds office.
15.
Supports the processing of properties that are in forfeiture due to delinquent taxes.
Mails statements and prepares the Proof of Mailing reports as required by law.
Prepares Certificates of Forfeiture and Redemption to be recorded by the Register of Deeds as necessary.
Answers questions from the public regarding the Forfeiture/Foreclosure/DNR sale process.
16.
Balances outstanding Personal Property taxes with local units.
Compiles uncollectable Personal Property Tax information and prepares necessary documentation to assist local units in acquiring a Circuit Order striking Personal Property taxes from the tax roll.
17.
Compiles various bank performance rating information.
Completes Bank Analysis process on a quarterly basis 18.
Retrieves records from storage vault, locates tax rolls and other documents from storage and moves to work area.
19.
Performs other duties as directed.
*Required Knowledge, Skills, Abilities and Minimum Qualifications:* The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following: · High school diploma and two years of progressively more responsible experience in bookkeeping and customer service.
· The county, at its discretion, may consider an alternative combination of formal education and work experience.
· Michigan Vehicle Operator’s License.
· Good working knowledge of the principles and practices of bookkeeping principals.
· Ability to research financial discrepancies, analyze and interpret financial information, maintain detailed and accurate records, and receipt payments.
· Ability to learn applicable local, state, and federal laws, rules, and regulations as they relate to property taxes and forfeiture/foreclosure of properties for property owners and the county.
· Demonstrated ability to maintain professional integrity and respect for property owners, including the ability to effectively meet and deal with the public.
· Skill in assembling and analyzing data and preparing accurate reports.
· Skill in communicating ideas and concepts orally and in writing.
· Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public.
· Skill in the use of office equipment and technology, including Microsoft Suite applications, financial database use and the ability to learn new software programs applicable to the position.
*Physical Demands and Work Environment:* The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes.
The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms.
The employee must lift or push/pull objects of up to 15 lbs.
without assistance.
Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Job Type: Full-time Pay: $39,661.
00 - $47,574.
00 per year Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday * Overtime People with a criminal record are encouraged to apply Ability to Relocate: * Saint Johns, MI 48879: Relocate before starting work (Required) Work Location: In person